icecreamcakebirthdaypartyplanningThis year I decided at the last minute to have an ice cream and cake birthday party.

Here’s how I pulled off a fabulous 40th Birthday Party in a few days.

I texted/emailed my friends and family the invite. I sent each one individually so that my guests wouldn’t be bothered with reply all answers.

Trust me, this is very important.

Plus, the personal note was a nice touch, especially given the timing.

Next I ordered a custom cake.

40th birthday cake edible bowThe other supplies were easy to purchase, but the cake needed personalization. I chose Sweet It Is and luckily they could fit me in. You can also try your local grocery store in a pinch.

Once the cake was ordered, I worked on my party shopping list.

For decorations I made a sign to frame in an 8×10 frame for the ice cream buffet table.

ice cream party bar free printable signFeel free to download the free ice cream buffet printable and use!

I went with gold and white, and splashes of pink, for my theme colors. This saved time and money because I was able to repurpose Christmas decorations.

I love using white for entertaining because it is the perfect backdrop for almost everything. For this event, my white was the tablecloth and some of the serving pieces.

The white tablecloth was a nice balance for the glitzy gold. I draped a bright pink cloth over the cake stand to add a pop of color to the table and to bring out the pink flowers in the floral arrangements. I picked the flowers at Trader Joe’s.

toppingsicecreambarI wanted to keep a carefree atmosphere (and limit the amount of work I needed to do) so I let the ice cream and cake buffet table serve as the decorations. It served as a focal point, and even better, there was only one area to clean up at the end of the night.

I set up a smaller table with drinks and supplies for overflow.

Here are some things to keep in mind if you’re having an ice cream and cake party.

Make sure you have dairy and non-dairy options. I purchased vanilla, strawberry and chocolate ice cream. I also purchased coconut milk ice cream and soy milk ice cream. This provided options for guests that were vegan and/or dairy free.

Offer different types of toppings. I included fruit (strawberries and blueberries), candy, chocolate and hot fudge. I also added cookies and cake. This way each person could make their own favorite dish.

Start later in the evening. I had a start time of 7 p.m. so that guests could have dinner before coming. I made sure everyone understood it was an ice cream and cake party, but the time was a further reminder to eat dinner beforehand. This also worked for the kids, because it was a great treat after their dinner.

Set everything out and let your guests serve themselves. This was an easy party to organize in a short period of time, because most of the supplies could be purchased in one place, and the buffet was self-explanatory. This also meant I had time to socialize and enjoy the party, not work the party.

Enjoy and good luck with your shindig!